Regulatory updates - Finland

Launched on October 1, 2025, the project is carried out in cooperation between Finnish industry and public stakeholders, co-financed by the European Union. While the pilot specifically supports SMEs in the Uusimaa region, its outcomes aim to be utilized across Finland and internationally and may inform future practical and legislative approaches to sustainability reporting.

The project will explore benefits of adopting Peppol-based orders, delivery notifications, invoices, and related sustainability data through three main phases:

• Studies based on company needs regarding how digital messages and sustainability data can be integrated into the supply chain.
• Training and webinars for SMEs to familiarize themselves with digital procurement practices and their utilization in operations.
• Pilots in which companies test new solutions in practice – how electronic ordering works, how sustainability-related data (e.g. COA data) is transferred in procurement messages, and what benefits emerge.

Stakeholders across the entire construction supply chain are targeted, with the aim to provide:

• SMEs with ways to utilize standardized order-invoice messages
• Material suppliers and general contractors with ways of moving to automated data transfer
• Designers and developers with methods for combining procurement information and sustainability data
• Software companies and financial management operators with frameworks for building business software
• Public organizations with insights for procurement development

The pilot will run until September 30, 2027. Detailed information and contact information is available via the project’s dedicated website.

The following goods and services are in scope of the reduction:

• *Food and health-related goods:** Foodstuffs, animal feed, medicines, menstrual products, incontinence products and children’s diapers
• *Hospitality, transport and accommodation:** Restaurant and catering services, passenger transports services, accommodation services and guest harbor services
• *Culture, sports and leisure:** Books, sports and physical exercise services, admission to cultural and sports events and facilities, use of sports facilities, performances by artists, athletes or other public performers
• *Art and intellectual property:** Imported works of art, works sold by the creator or a temporary reseller and copyright-related renumerations collected by collective management organizations

While enactment is expected, the legislation is still pending final formal approval and publication.

The reform aims to reduce administrative burden through automation and interoperability between systems and central authority platforms. Data submitted once in machine-readable formats would be distributed to authorized public institutions that require the same information, minimizing duplicate submissions, risk for errors and compliance costs for businesses.

Next steps

The initiative will follow the timeline outlined below:

• September 2025: Conduct readiness assessments with financial management and invoicing software providers
• By April 2027: Anticipated submission of the reform proposal to Parliament
• By 2030: Targeted implementation of the centralized infrastructure

The reform is currently in its preliminary phase, with both legislative and technical requirements yet to be defined.

Stay tuned with Pagero to not miss out as Finland announces additional details on its future centralized infrastructure for digital reporting.